How Proper Online Forms Can Improve Your Education Website

Michael Warren

by Michael Warren

Creating an education website may be a tall task, especially if you do it from scratch. An attractive website should have a simple structure that corresponds to its content and functionality. The visual appearance of your website highly depends on the content, but generally, it follows the same basic rules. Thus, an education website should be visually informative and functional. In other words, students should get the necessary information from your web page and provide you with the required data in return.

To ensure effective communication with your visitors, you should have a reliable communication channel. In most cases, the best way to communicate with your visitors is an online interactive form. In this article, we will talk about the main advantages of such forms for your education website.

1 Security

One of the most important aspects of any website is the security of its visitors’ personal data. If your visitors receive spam after leaving their contacts, they are likely to abandon your web resource and never get back. Even if their email addresses are not stolen, poor data protection may lead to their personal information being leaked. These days, hundreds of robots are searching the web trying to find email addresses and use them to spam Internet users with all sorts of unwanted information.

According to, the number of cyber-attacks has doubled in the recent decade. If you offer your clients to type their email addresses in a single field, you risk exposing their data to the third parties. To prevent that from happening, we recommend you turn to a trustworthy form building and data management platform who can guarantee the safety of your clients’ personal data.

2 Simplify the Process

If you ask your visitors to share their information with you, you should tell them exactly what you want to get. Students might get confused with a huge number of documents to be uploaded and tons of data to be furnished. Having a web form, you can provide them with required data fields, thus helping students figure out what documents they should prepare before applying.

For instance, if you provide scholarship opportunities for students, you should use a scholarship application form. It lets you familiarize future fellows with what documents they should upload, the language they should be in and the required data format. Later on, you can process the received information and simplify the selection process. Thus, you can group all the applicants’ profiles based on their GPA or language certificate marks.

3 Collect All Data At Once

If you own an education website, you might find it challenging to collect all users’ information through email or messengers. When your website becomes popular and you get hundreds of emails weekly, you can easily lose some important data. Moreover, users tend to send their information in different formats (e.g. Word documents instead of PDFs or JPEG-pictures instead of PDF scans). In order to avoid this, you should consider creating a data collection web form.

A proper form helps you ensure that a student has sent all the necessary information at once. It can be easily done by including required fields and data validation. This helps you avoid checking hundreds of emails and trying to sort out a neverending flow of incoming messages.

Another example can be a writing service website. If your website helps students and custom paper writers get in touch with one another, then you should collect a huge amount of information from both sides to ensure effective cooperation. An online order form will be very suitable in this case! And if you don’t want to create from scratch, 123FormBuilder provides numerous order form templates that can be customized as you see fit for your business.

4 Unified Formats

By using properly organized online forms, you help your clients understand what exactly you want to get from them. A well-developed web form describes the data format and type. To give you a better idea of how it can unify incoming information, let us give you an example.

For instance, if you maintain a university website, you might need to collect a lot of documents from students, e.g. diploma scans, language certificates (if applicable), recommendation letters, motivation letters, etc. A properly organized web form explains to students what format and size they should use for each of the required fields. Thus, a diploma scan should be in the PDF format and limited to 2 Mb in order not to overload your server. A recommendation letter should be filled in by an accredited person via a personal link which will be sent to the indicated email. With a web form, you will get all those documents in the format you desire and have it sorted in a matter of seconds!


BONUS! With 123FormBuilder you get a 20% discount for premium features if you’re working in K-12 or Higher-Education. Contact us to receive yours before upgrading.


Michael Warren

by Michael Warren

At the age of 20, Michael decided to stop pursuing engineering and started a writing career. First, he just wrote about everything he had on his mind. But, when he learned to systematize his train of thoughts better, he started writing about things he would've never cared about before. Sentence by sentence, he's been honing his skills so that now, fifteen years later, he could become the professional he is.

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